FINANCIAL INFORMATION
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For more than 100 years, this institution has provided students the
opportunity to reach their educational goals and career aspirations by
creating programs and student-oriented services that meet their needs.
The following information is a summary of the services available to assist
students in meeting their academic goals.
Payment of Accounts
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Student’s Payment Obligation: All tuition and
fees are due and payable before the first day
of classes. In order to finalize registration,
payment arrangements must be made before
classes begin. Any student unable to make
payment in full before the first day of classes
(including those students whose financial aid
has not arrived) must make a payment
arrangement with Student Account Services
and sign a payment agreement. A down
payment may be required.
A person who has outstanding indebtedness
to the University will not be allowed to
register for additional classes, receive a
transcript or record, have academic credits
certified, or receive a diploma until the
indebtedness has been satisfactorily cleared
with Student Account Services. Failure to
make any payment as agreed may result in
mandatory administrative withdrawal from
courses in which the student debtor is
currently enrolled. Any registered student
who does not officially withdraw in writing is
financially liable for all tuition and associated
fees.
Refunds will be credited first to the balance
due on account in accordance with the
published refund policy.
Change-of-Address: To facilitate accurate
record keeping, it is necessary to keep the
University apprised of current name, address
and social security information. Change-of-
Address forms are available at the front desk
in the Registrar’s Office. This form should be
filled out and returned to Friends University,
Office of the Registrar, immediately upon any
address change. Change of address
notification may also be handled by written
correspondence.
Cashiering Services: Payments to Friends
University for any purpose may be paid by
personal check, cash (or equivalent), Visa,
Mastercard or Discover. A fee in the amount of
$30 will be assessed for each check, which is
returned by our bank and not paid for any
reason. If a check returned for non-sufficient
funds was intended as a payment on account,
it will be considered a non-payment. Any
student who presents a check in payment for
any service or merchandise at Friends
University, which is returned unpaid by the
bank, may be denied check-writing privileges.
In addition, a service hold will be placed on the
student’s account until the outstanding bad
check and fee has been paid in full.
The University Cashier is located on the
Wichita campus in Sumpter Hall. The Cashier
offers other services in addition to taking
payments. Students may cash checks for up to
$50 per day. The Cashier also has a supply of
change for laundry or other needs. On the last
working day of the month the Cashier
distributes student paychecks to students with
proper identification.
For your protection, we reserve the right to
request positive photo identification when you
request any financial service.
Methods of Payment: Payments may be
mailed to Student Account Services, presented
in the Topeka or Lenexa office, or presented in
person to a cashier in Sumpter Hall.
You may arrange for monthly payments to be
electronically transferred from your checking
or savings account on either the fifth or the
20th day of each month. A charge of $30 will
be assessed for each automatic transfer
request which is returned as denied by your
designated financial institution. Automatic
payment plan arrangements will be revoked
should more than one transfer request be
denied during the payment plan period. If you
would like to pay your payment plan by credit
card, you may arrange to have your card
automatically charged your monthly payment
on either the fifth or the 20th day of each
month.
Financing Alternatives: When possible,
students are encouraged to seek alternative
funding sources such as corporate education
assistance, external scholarships and private
educational loans. Students or parents should
contact their lending institutions for other
possible sources of financing. Many
commercial lenders will make private
educational loans to families who meet their
credit requirements. Such loans may be in a
variety of forms, including personal loans,
credit lines, home equity loans, insurance
policies and passbook savings loans.
Finance Charges: Balances on unpaid
accounts will accrue finance charges at an
annual percentage rate of 10 percent (10%)
unless otherwise stated by separate
agreement approved by Student Account
Services. This interest will apply in all
circumstances regardless of the intentions or
anticipated methods of payment proposed by
the student. Accounts with outstanding
balances awaiting corporate reimbursement,
financial aid or other sources will continue to
accrue interest until such time as the account
is paid in full.
Costs for Academic Year 2007-08
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ALL PROGRAMS NON-REFUNDABLE FEES: |
Transcripts (each copy must be requested in writing) |
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$5.00 |
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same day $8.00 |
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fax $10.00 |
Student I.D. Replacement |
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$10.00 |
Credit by Examination (CLEP) |
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per cr. hr. $45.00 |
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PACE PROGRAM |
NON-REFUNDABLE FEES: |
Application Fee (accompanies application for admission) |
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$35.00 |
Lab Fees (science, computer and art laboratory classes) |
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Varies |
Graduation Fee (per degree requested) |
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$75.00 |
Late or Re-Enrollment Fee |
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$50.00 |
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TUITION: |
PACE Wichita |
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per credit hr. $325.00 |
PACE Topeka |
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per credit hr. $250.00 |
PACE Lenexa |
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per credit hr. $325.00 |
PACE Summer (all locations) |
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per credit hr. $175.00 |
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Friends University reserves the
right to adjust prices for tuition and/or fees
without notice. |
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DEGREE COMPLETION (DCP) PROGRAMS |
(All class groups with original start dates 6-1-2007 to 5-31-2008) |
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FEES: |
Application Fee (non-refundable) |
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$35.00 |
International Application Fee (non-refundable) |
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$40.00 |
Curriculum Fees |
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per credit hr. $45.00 |
(Applicable to all DCP programs at all locations. Curriculum fees include all required textbooks, classroom handouts, course study guides and costs associated with electronic delivery where applicable.) |
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TUITION: |
Wichita and Outreach Classes: |
Accounting |
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per credit hr. $380.00 |
Business Management |
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per credit hr. $380.00 |
Computer Programming |
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per credit hr. $340.00 |
Computer Technology |
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per credit hr. $340.00 |
Criminal Justice |
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per credit hr. $380.00 |
Human Resources Management |
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per credit hr. $380.00 |
Marketing |
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per credit hr. $380.00 |
Organizational Management and Leadership |
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per credit hr. $380.00 |
Lenexa Classes: |
Accounting |
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per credit hr. $304.00 |
Business Management |
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per credit hr. $304.00 |
Computer Programming |
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per credit hr. $304.00 |
Computer Technology |
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per credit hr. $304.00 |
Criminal Justice |
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per credit hr. $304.00 |
Human Resources Management |
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per credit hr. $304.00 |
Marketing |
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per credit hr. $304.00 |
Organizational Management and Leadership |
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per credit hr. $304.00 |
Topeka Classes: |
Accounting |
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per credit hr. $340.00 |
Business Management |
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per credit hr. $340.00 |
Computer Programming |
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per credit hr. $340.00 |
Computer Technology |
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per credit hr. $340.00 |
Criminal Justice |
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per credit hr. $340.00 |
Human Resources Management |
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per credit hr. $340.00 |
Marketing |
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per credit hr. $340.00 |
Organizational Management and Leadership |
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per credit hr. $340.00 |
Workshop Program |
All locations - Degree Completion Students only |
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$135.00 |
Internship Fees |
All locations - Degree Completion Students only |
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$135.00 |
All Programs - All Locations |
DCP Course Retake Fee |
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$225.00 |
Students must meet eligibility standards to qualify. |
Account Disbursement Policy: Financial aid
will be applied in the following manner: 1)
first, to term-related program charges, and
then 2) to any remaining educational-related
expenses. Under no circumstances will Friends
University advance funds on the presumption
of financial aid not yet disbursed or any
anticipated funding from outside sources. A
student account must evidence a credit
balance before a cash disbursement to the
student will be made.
It is recognized that on extremely rare
occasions a student who is strictly relying on
financial aid to cover other academic expenses
may experience some difficulty due to this
policy. In those situations, the student will
have the opportunity to submit a written
request to the University Exceptions
Committee. After carefully considering the
appropriateness of advancing funds against
undisbursed aid or any anticipated funding
from outside sources, the committee will
render a decision in writing to the student.
Credit Worthiness: Friends University
reserves the right to examine and evaluate
credit worthiness at any time. The student’s
signature on any extended payment
agreement authorizes the University to obtain
information from credit reporting agencies
and to report the account payment
performance to credit bureaus. Friends
University reserves the right to refuse credit or
any form of deferred payment agreement to
any student based on a verifiable record of
previous default on such arrangements at
Friends University and/or information received
from credit bureaus or other reporting
agencies. If an unforeseen financial hardship
prevents a student from making payment as
agreed, a formal payment agreement may be
arranged with Student Account Services to
rectify the default. However, if the student
does not choose to do this, the debt may be
referred to a collection agency. Once this has
occurred all arrangements for repayment must
be made with that agency and the account
holder forfeits the right to petition for leniency
or to dispute the charges. Friends University
will require advance payment for future
educational benefits on accounts that have
previously been referred for collection or
following a loss that is the result of a
bankruptcy discharge.
Administrative Withdrawal for Nonpayment:
Failure to complete financial aid
applications, failure to make acceptable
payment arrangements, or non-payment of
agreed amounts by agreed dates may result in
administrative withdrawal from current
enrollment. A student who has been
administratively withdrawn may request
reinstatement after correcting the problem. If
approved, there will be a $50 administrative
fee charged for re-enrollment.
Default: If you do not pay your account in
accordance with any agreement approved by
us in writing, you will be considered to be in
default. If we do not have a written
agreement, you will be in default if you do not
pay your statement balance in full by the due
date on the first statement received. Default
means that we may require full payment of
the account balance, and the balance due on
the account may become immediately subject
to a 10 percent (10%) per annum finance
charge. If it becomes necessary to refer your
account to a collection agency or an attorney,
we may add incurred collection costs, attorney
fees and court costs to your account. These
fees and costs could be up to 50 percent of
the defaulted balance.
Payment Arrangements
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Tuition Payment Plans: Friends University
offers payment plans to assist the student who
is unable to pay his/her total charges for the
semester before classes begin. Charges for
tuition, room, board and fees may be included
in a Tuition Payment Plan. Textbooks
purchased at the bookstore may not be
included in the Tuition Payment Plan. All
documented financial aid will be subtracted
from the total allowable charges, and the
remaining balance due is the amount that will
be divided into monthly payments.
Any miscellaneous charges will be billed
monthly and will be due and payable upon
receipt of the statement of account.
If you wish to arrange a tuition payment plan
for payment of your educational expenses,
please contact the Student Account Services
office for assistance. The plan needs to be
arranged and the first payment made PRIOR to
the end of 100 percent refund period (this
date will be clearly stated on your enrollment
form). If the first payment has not been
received at Friends by that date, you will be
subject to administrative withdrawal. Once
the payment has been received at Friends you
may re-enroll. There will be a $50 fee for reenrollment.
PACE Payment Plans: Students may select
from two yearly payment plans:
- Twelve equal payments starting in June
and ending in May.
- Ten equal payments starting in August and
ending in May. Arrangements may also be
made for single semester length payment
plans if required.
A set-up fee of $50 for semester payment
plans and $75 for academic year payment
plans will be charged. If you choose to
arrange either automatic transfer or
automatic credit card charge for payment of
your monthly payments, the set-up fee will be
reduced to $25 for both semester and
academic year plans.
Degree Completion Payment Plans: Tuition
payment plans are also available for degree
completion students. These plans are
arranged on a program basis and the number
of monthly payments will equal the number
of months included in the scheduled length
of the program. To estimate the payment for
degree completion payment plans, divide the
program cost (less application and
registration fees) by the number of scheduled
months in the program. Application and
registration fees are paid separately.
A set-up fee of $75 will be charged for all
degree completion program payment plans. If
you choose to arrange automatic transfer for
payment of your monthly payments, the setup
fee will be reduced to $25 for degree
completion. You may choose to have your
payments automatically charged to a credit
card for a fee of $50. Tuition payment plan
payments must be received in the Student
Account Services office by the 20th day of
each month. The first payment must be made
before final registration may be completed. If
payments are not made as agreed, the
remaining balance for the term of the
selected payment plan becomes immediately
due in full and the balance of the account will
be subject to a 10 percent (10%) per annum
finance charge.
Deferment Plan for Employer
Reimbursement: Students who are eligible
for tuition reimbursement funds from their
employers may apply for a loan, which will
authorize deferment of tuition payment. A
formal agreement must be signed by the
student and approved by the Student
Account Services Office before the deferred
payment arrangement becomes effective.
Students who arrange to defer payment of
their educational costs while awaiting
employer reimbursement must understand
that these educational costs have not been
waived. The student remains personally liable
for repayment of the loan in the event that
the indicated person, company or agency fails
to pay for any part of the full amount of these
charges within the allowable time. Failure to
pay in full within the terms of the deferment
agreement (within 45 days of the last
scheduled day of class) constitutes default
(see Default) and may result in denial of
deferment loans for subsequent classes or
terms in addition to required collection
activity. Students who are interested in the
Employer Reimbursement Deferment plan
should contact Student Account Services for
more information regarding this payment
option.
If you would like to defer payment of
educational expenses pending receipt of
employer reimbursement, please contact the
Student Account Services office for assistance.
The deferral needs to be arranged and
required documentation received at Friends
PRIOR to the end of 100 percent refund
period (this date will be clearly stated on your
enrollment form). If acceptable deferral
arrangements have not been received by that
date, you will be subject to administrative
withdrawal. Once the deferral arrangements
have been made you may re-enroll. There will
be a $50 fee for re-enrollment.
Direct Billing: Students who are employed by
a company which has a direct billing
arrangement with Friends University should
contact Student Account Services for
information regarding the direct billing
process between Friends and his or her
employer. Student Account Services must
have a Direct Billing Agreement signed by the
student on file before any company can be
billed directly for the student’s educational
expenses. These forms are available in the
Student Account Services Office. Students
who arrange to pay their account by means of
a direct billing process between Friends
University and their employer or any other
agency must understand that these
educational costs have not been waived. The
student remains personally liable for payment
in the event that the indicated person,
company or agency fails to pay for any part of
the full amount of these charges.
Specific requests for billing of educational
expenses to any employer or sponsoring
agency may be arranged with Student
Account Services with written approval from
the company or agency. An administrative fee
may be charged for this service.
Special Payment Arrangements: Students
who wish to pay for their tuition and fees with
an individualized payment plan should
contact Student Account Services and request
an appointment to discuss payment options.
Once a payment plan has been designed
which is both acceptable to Student Account
Services and viable for the student, the
student will be asked to sign a written
agreement or promissory note.
Student Loans and Grants: Students who
wish to pay for their educational expenses
with federally sponsored student loans and/or
grants must complete the application process
in the Financial Aid Office. Proceeds from
Federal Stafford (subsidized and
unsubsidized) and PLUS loans will not be
disbursed until the student is fully enrolled
and classes have begun. Stafford loan funds
received by EFT and Perkins loan funds are
automatically applied to the student’s
account. An amount equal to the charges to
be incurred for all tuition and fees during the
designated loan period will be withheld from
funds received from student loans. Any
overpayment generated by student loan
payments will be automatically returned to
the student. (See Credit Balance Refunds for
details.)
The financial aid application for student loans
process must be completed before
enrollment may be finalized. If this application
process is not complete and aid eligibility
determined PRIOR to the end of 100 percent
refund period (this date will be clearly stated
on your enrollment form), you will be subject
to administrative withdrawal. Once the
financial aid process has been satisfactorily
completed you may re-enroll. There will be a
$50 fee for re-enrollment.
A grace period not to exceed 60 days from
the first day of qualifying class will be granted
to allow for loans and grants to be disbursed.
After the grace period has expired a finance
charge will be assessed on any balance which
remains on account without regard for the
assumption that student loan proceeds will
eventually reduce or retire the balance due.
(See Finance Charges for details.)
Students who initially arrange payment for
their educational expenses by means of
federally sponsored student loans or other
forms of financial aid will be held personally
responsible for immediate payment in full
should any or all of the anticipated loans
and/or financial aid not transpire. Decisions to
reduce or eliminate student loans, changes in
enrollment, and/or any changes in financial
aid eligibility must be discussed immediately
with Student Account Services in order to
arrange acceptable alternative payment
arrangements.
Nature of Credit: The credit which is granted
to you by Friends University for any of the
above extended payment arrangements is
entirely for educational purposes and is
considered an educational loan. As such, this
loan may not be dischargeable in bankruptcy.
Monthly Statements: If you have a balance
due on your account, we will send you a
monthly statement regardless of which
payment arrangement you have chosen. It
will indicate your current balance and list all
charges, payments and adjustments, which
have been made to your account during the
month.
Refund/Repayment Policy
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In the case of withdrawal from Friends
University for any reason, the following rebate
schedule shall apply:
PACE Students:
- 100 percent of tuition will be rebated for
withdrawals, which occur before the end of
the 10 percent (in time) of the enrollment
term in which he/she had been charged;
- 50 percent of tuition will be rebated for
withdrawals, which occur after 10 percent
(in time) of the enrollment term and before
the end of 25 percent (in time) of the
enrollment term in which he/she has been
charged; and
- 25 percent of tuition will be rebated for
withdrawals, which occur after 25 percent
(in time) of the enrollment term and before
50 percent (in time) of enrollment term in
which he/she has been charged.
- Students who withdraw for any reason
after 50 percent (in time) will not receive a
rebate of any portion of tuition.
Non-traditional Term Program:
- 100 percent of tuition will be rebated for
withdrawals, which occur before the end of
the 10 percent (in time) of the nontraditional
module, which he/she had been
charged;
- 50 percent of tuition will be rebated for
withdrawals, which occur after 10 percent
(in time) of the non-traditional module and
before the end of 25 percent (in time) of
the non-traditional module, which he/she
has been charged; and
- 25 percent of tuition will be rebated for
withdrawals, which occur after 25 percent
(in time) of the non-traditional module,
and before 50 percent (in time) of nontraditional
module, which he/she has been
charged.
- Students who withdraw for any reason
after 50 percent (in time) will not receive a
rebate of any portion of tuition.
Curriculum fees are non-refundable after the
100 percent (100%) refund period has expired
for the module to which the fee was attached.
No refunds will be granted for curriculum fees
until all texts and materials for that module
have been returned.
Repayment of Title IV Funds: For ALL
students, if the student has received funding
from Student Federal Assistance (Stafford
Loans, PLUS loans, Perkins loans, SEOG or Pell
Grant) and withdraws during a period of
enrollment or payment period, the amount
that has been earned up to that point is
determined on a pro-rata basis. If you
received less assistance than the amount that
you earned, you may be able to receive those
additional funds. If you received more
assistance than you earned, the excess funds
must be returned.
The amount of assistance you earned is
determined on a pro-rata basis (days
completed divided by total days in the period
of enrollment). If you completed 30 percent of
your period of enrollment, you earn 30
percent of the assistance you were originally
scheduled to receive. Once you have
completed more than 60 percent of the
period of enrollment, you earn all of your
assistance.
If you received excess funds that must be
returned, Friends University must return a
portion of the excess equal to the lessor of:
- your institutional charges multiplied by the
unearned percentage of your funds, or
- the entire amount of the excess funds.
If Friends University is not required to return
all of the excess funds, you must return the
remaining amount. Any loan funds that you
must return, you (or your parent for a PLUS
loan) can repay in accordance with the terms
of the promissory note. (That is, you make
scheduled payments to the holder of the loan
during a period of time.)
If you are responsible for returning grant
funds, you do not have to return the full
amount. The law provides that you are not
required to return 50 percent of the grant
assistance that you received that is your
responsibility to repay. Any amount that you
do have to return is a grant overpayment, and
you must make arrangements with Friends
University or the Department of Education to
return the funds.
Friends University must return the unearned
aid for which the school is responsible by
repaying funds to the following sources, in
the following order, up to the total net
amount disbursed from each source:
Unsubsidized FFEL Stafford Loan, Subsidized
FFEL Stafford Loan, Perkins Loan, FFEL PLUS
Loan, Pell Grant, FSEOG and other Title IV
programs.
This Repayment Policy does not apply to
institutional, state or other non-federal
funding sources. Institutional, state or other
non-federal funding sources will follow the
Friends University Refund Policy listed on the
previous page. Once the refund calculation
for non-federal funds has been calculated,
funds will be returned to the following
programs and/if necessary to the student in
the following order: Unsubsidized Federal
Stafford Loan, Subsidized Federal Stafford
Loan, Federal Perkins Loan, Federal PLUS
Loan, Federal Pell Grant, Federal SEOG Grant,
other Title IV program, state, Friends
University and the student.
Loan recipients (Stafford) who withdraw are
required to have an exit interview before
leaving Friends University and should contact
the Financial Aid Office.
Examples of refund calculations as detailed in
this policy are available to students upon
request made to the Financial Aid Office.
Students with extreme extenuating
circumstances may make an appeal of the
tuition refund calculation by submitting a
written request to:
Associate Vice President of
Registrar and Enrollment Services
Friends University
2100 W. University Ave.
Wichita, KS 67213
Credit Balance Refunds
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Students having a credit balance on account
after payment of current enrollment charges
with Title IV funds (Federal PELL grants,
student loans, etc.) will receive refund checks
automatically within 14 days. These refund
checks will be mailed directly to the student
using the local mailing address reported by
the student to the University. Refund checks
for credit balances created by payment with
PLUS loans will be issued to the parent.
Financial aid for the applicable enrollment
period will not be credited to a student’s
account until enrollment has been finalized
and all associated charges have been posted.
No credit balances will be refunded until all
current charges have been paid in full.
Students wishing to retain the credit balance
in their account to cover anticipated
additional educational expenses may arrange
to do so by written request. (Forms are
available in the Student Account Services and
Financial Aid offices.)
Leave of Absence Policy
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In the event an unavoidable emergency
occurs, which prevents class attendance for a
short period of time, the student may request
a temporary leave of absence. Circumstances
which would qualify the student for
emergency leave would include: 1) serious
illness of the student or immediate family
member; or 2) temporary employment
relocation. Additional information is available
through your advisor’s, Registrar’s, Student
Account Services or the Financial Aid offices.
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